Privacy & Data Policy

Function MN - Privacy Policy

Effective Date: 01/01/2022

Function Health & Wellness (“Function,” “we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of our clients’ health information, in compliance with HIPAA and other applicable privacy regulations. We take our responsibility to protect your personal and health information seriously and apply best practices to ensure it is kept safe and confidential.

1. Health Information Privacy

We collect and retain personal health information (PHI) as necessary to provide you with high-quality health and wellness services, including massage therapy, acupuncture, and related treatments. We comply with all HIPAA regulations and state laws concerning the confidentiality of your health information.

How We Use Your Health Information

• Treatment: Our licensed healthcare professionals will use your health information to provide appropriate treatment tailored to your individual needs. Only authorized Function staff may access your health information, and solely as needed to deliver safe and effective care.

• Billing and Operations: We may use your health information for billing purposes, including coordination with insurance providers when applicable and as required by law.

2. Disclosure of Health Information

Your personal and health information will not be disclosed to third parties without your explicit, written consent, except as permitted or required by law. This includes:

• Required by Law: We may release information when mandated by legal proceedings or law enforcement requests.

• Billing and Payment Processing: For claims or payment coordination with health insurance companies or third-party billing processors.

• Public Health and Safety: When required for matters of public health or in emergency situations to prevent harm.

3. Access and Rights to Your Health Information

You have the right to access your health records and request corrections to inaccurate information. For any inquiries or requests concerning your health information, please contact us at contact@functionmn.com.

4. Security of Your Health Information

We apply security measures to protect your health information from unauthorized access, including secure electronic storage, controlled staff access, and ongoing compliance monitoring. In the event of a security breach involving your health information, we will notify you as required by law.

Function MN - Data Policy

Effective Date: 01/01/2022

Function LLC takes the protection of your personal and technical data seriously. This Data Policy applies to all personal information collected through our website, online services, and third-party applications, including applications developed through the Apple Developer account and integrated with Function Health & Wellness.

1. Information We Collect

We collect the following types of information:

• Personal Information: Name, contact details, and other data provided when you book services or communicate with us through our website or apps.

• Usage Data: Information about how you use our website and services, including IP address, device type, browser, and interaction data to enhance user experience.

• Health Information: As described in our Privacy Policy, we collect health-related information to provide clinical services, all of which is protected under HIPAA.

2. How We Use Your Data

We use the data we collect to provide, maintain, and improve our services, which includes:

• Service Delivery: Using contact and health information to deliver health services effectively.

• Communication: We may use your contact information to send you important updates, appointment reminders, and promotional offers. You can opt out of promotional emails at any time.

• Analytics and Improvement: Using non-identifiable data for website and service optimization.

3. Cookies and Similar Technologies

We use cookies and similar technologies to enhance your experience on our website. Cookies help us track user engagement, remember preferences, and analyze website performance. You may set your browser to refuse cookies; however, this may limit certain functionalities on our site.

4. Sharing of Information

We may share limited data with third-party service providers that assist us in service delivery, analytics, or app development, such as Zenoti, for application and service integration. These providers are contractually obligated to adhere to strict data confidentiality and security standards.

5. Data Security

We implement industry-standard security measures, including data encryption, access controls, and regular monitoring, to protect your data from unauthorized access. In the event of a security breach involving your personal data, we will inform you promptly as required by applicable laws and regulations.

6. Your Rights and Choices

You have the right to access, correct, or delete your personal information. Additionally, you may opt out of receiving promotional communications. Please contact us for assistance with any data requests at contact@functionmn.com.

7. Policy Updates

We reserve the right to update this Privacy and Data Policy as needed. Changes will take effect immediately upon posting on our website. Please review this page periodically to stay informed of any updates.